Administration Officer

Main Duties:

• Preparing and controlling budget for office consumables and maintaining acceptable stock levels of consumables ensuring re-order levels are upheld.
• Engaging service providers for repairs and maintenance of office equipment and assets such as generators, buildings & furniture.
• Checking adequacy of stationery and other office equipment supplies on and orders new supplies where necessary
• Conducting reconciliations of physical stock balances on hand against quantities recorded on the system.
• Monitoring, repairing and maintenance of the Company rented properties are carried out as and when the need arises.
• Preparing reports on expenses, office budgets, and other office expenditure.
• Assisting in the dissemination of information to clinics and pharmacies when requested to.
• Distributing supplies to the health units timely and efficiently.
• Following up utility bills payments and ensures proof of payment is submitted to service providers.
• Maintaining a systematic and easy to use filing system of property records and makes information available during audits.
• Assisting in budget preparation through provision of information.
• Facilitating delivery or installation of requested furniture/equipment.
• Providing logistical support to the Senior Management Team and staff.
• Supervising submission or collection of bank transfers or receipts on a daily basis.

Qualifications:

• Diploma in Administration, Purchase and Supply or equivalent.
• 2 years’ experience in a similar or related environment.
• Good organization, time management and scheduling skills.
• Basic bookkeeping experience, especially in accounts payable/receivable.
• Results oriented with good self- management skills.