Personal Assistant

WE REQUIRE A PERSON WHO CAN AMONG OTHER THINGS EFFECTIVELY:

• Handles all incoming and outgoing mail and calls for the Department
• Manages the Supply Chain Director electronic diary by assessing priority of appointments and re-allocating where necessary
• Maintaining departmental personal files & updating departmental staff returns.
• Types reports/ memos for the buying department.
• Processes approved invoices for payment into the system
• Orders and prepares refreshments for the Directors and his visitors.
• Updates leave register for the supply chain department personnel
• Orders and controls the buying department’s stationery.
• Sends log books information to the vehicle committee on a monthly basis as required

THE PERSON MUST:

• 5 ‘O’ Levels including English Language and Mathematics.
• Executive Secretarial Diploma.
• A degree in Business Management or related field is desirable
• A minimum of three years’ experience as an Executive Secretary.
• MS Office.
• Very good public relations skills.
• Good communication skills of all levels and interpersonal skills.