DUTIES AND RESPONSIBILITIES
- Develop and maintain an effective system of documents control for the Projects Division which includes among other things the following:
- Setting up an electronic library system
- Developing electronic filing and archiving system for ease of storage and retrieval of documents
- Projects documents control – filing, safekeeping and retrieving documents as required.
- Provide full administration support to the Project team including but not limited to the following:
- Setting up of meetings for the Projects team
- Setting up and maintaining the Projects Division calendar
- Organising flight bookings and accommodation for projects teams including EPCM
- Managing the Project site offices
- Raising purchase requisitions and stores reservations in SAP
- Expediting signing of projects commercial documents (contracts, invoices, progress certificates, etc, etc)
- Ensuring that contract closeout documents are completed on time and duly signed.
QUALIFICATIONS AND EXPERIENCE
- Minimum of Diploma in Business Administration or equivalent
- Minimum of 3 years relevant experience
- Computer literacy – a good command of the Microsoft Office programmes a must
- Excellent communication skills (both verbal and written)
- Pleasant personality with good interpersonal skills
- Self-starter with ability to work under minimum supervision
- Knowledge of the Business Management System (BMS) will be an added advantage.