Personal Assistant or Property Administrator

Key Result Areas

• Processing of property rental invoices and Rental collections management
• Lease agreements and other property records management
• Tenants relationship management
• Property occupancy levels management - sourcing
• Carrying out property inspections regularly
• Buying Services
• To respond quickly and efficiently to all in-coming enquiries, by telephone, fax and email, preparing proposals as required
• Up-keep of a tenants database – updating where necessary to allow effective property tenancy management
• Organizing and managing the Directors’ Office
• Making appointments on behalf of Directors and making the necessary arrangements
• Making the necessary travel arrangements whenever the Directors are travelling
• Receiving visitors to the Director’s office.
• General Office Administration
• Supervising the Caretaker/Gardener

Minimum Requirements

• Basic 5 “ O” levels including Maths and English
• Degree/Diploma in Accounting or similar qualifications
• Relevant experience in Office and property administration
• Diploma in Secretarial Studies or Office Administration will be an added advantage
• Clean Class 4 Driver’s Licence

Competencies and Skills

• Should be the first point of contact for the client experience and must therefore create a positive and enthusiastic first impression.
• Honest , trustworthy and able to exercise highest level of confidentiality
• Ability to work with minimum supervision
• Self-motivated and mature
• Excellent communication skills
• Must be highly computer literate
• Organized and reliable accounting person, with exceptional administrative skills
• Ability to work under pressure
• Must have a business acumen