Duties and responsibilities
- Accounts Clerk is responsible for the data entry and maintenance of the ledgers of the Company
- Ensure that all transactions are properly classified and recorded in the general ledger
- Record all transactions for the Company and Projects in the respective ledgers
- Produce an accurate monthly trial balance timely according to Company reporting deadlines.
- Prepare inventory reports and reconcile site inventory with stock sheets.
- Conduct inventory counts according to Company schedule
- Perform weekly bank reconciliations.
- Ensure that all transactions are supported by adequate and appropriate supporting documentation.
- Report on project and bank balances daily.
- Perform monthly creditors reconciliations
- Maintain custody of the company’s cash prior to banking.
- Prepare payments vouchers for review by the Finance Manager
- Maintain an appropriate filing system with a clear audit trail linking the general ledger and supporting documents
- Prepare debtors listing and follow up outstanding debtors balances.
- Ensures that all statutory payments are made timely.
- Report risks to the Finance Manager
- Recommend to the Finance Manager improvements to the internal control system.
Knowledge
The incumbent must have proficient knowledge in the following areas:
- Different accounting packages
- Knowledge of inventory accounting and systems
- Mathematical ability and knowledge.
- Accounting and book-keeping
- Reporting Skills
- Office administration