Applications are invited from suitably qualified and experienced persons to fill the position of Bookkeeper
Duties and Accountabilities
- Receive cash receipted from operations for transparency reasons and record keeping.
- Record information into the “Sage 50” accounting system for record keeping and future reference.
- Prepare reconciliations of cash and receipts as well as the system balances for tracking purposes and see if they are matching. Where there are discrepancies the incumbent will research on the required information and update accordingly
- Receive requests documents from HODs requesting purchase of new assets and verify with the budget through the Finance and Administration Manager for further processing.
- Create asset numbers in the system attached to the invoice for easy reference and record keeping of the assets and subsequent values.
- Facilitate the payment process to ensure goods are paid for and the new asset, goods or services provided.
- Posts the payments into the system after the purchase of a specific asset as per requirement and ensure value calculation.
- Conducts bi-annual fixed asset verification exercise by way of physical counts Vis a Vis the system for accountability purposes.
- Receive orders and prepares payment vouchers to ensure that payments are processed timeously.
- Identify key creditors and prioritise payments accordingly to ensure continuous operations.
- Engage creditors in case of a crisis for supply of material on terms for the smooth operation of activities.
- Compile standing journals e.g. payroll, depreciation etc. in preparation with the balancing of the trial balance.
- Posts journals into the system as per request to ensure information is updated at any given period
Qualifications and Experience
- 3-5 years relevant experience
- HND in Accounting or relevant